Private events and receptions

General information

  • Receptions must be reviewed by the GLBT History Museum and require at least four weeks advance notice to be scheduled.
  • All receptions must be held before or after regular museum hours. Thursdays between 7 p.m. and 9 p.m. is the preferred time for museum events.
  • Event setup can be done in the last hour of the museum being open to the public as long as it does not obstruct the museum visitor’s experience.
  • Cleanup and breakdown must be completed within one hour after the reception’s scheduled end time. Thirty-minute breakdown is preferred.
  • Maximum suggested attendance for events with food and/or refreshments: 65.
  • Maximum suggested attendance for events without refreshments: 80.
  • Only fixtures that are designed to be moved can be altered to accommodate an event.
  • Although there is no preparation space on the museum’s main floor, the basement can be used for storage and minor preparation if needed. Please note that the stairs to the basement are quite steep and the basement ceiling is very low.
  • The GLBT History Museum can provide the following if needed: two 6-foot tables, wine buckets, ice buckets, two easels, podium, and 50 folding chairs.

Event restrictions

  • All groups using the space are responsible for all setup and cleanup. The GLBT Historical Society will provide volunteer and staff for museum maintenance and safety only.
  • All food and drink to be served must be expressly approved.
  • All food and beverage tables must be at least three feet away from exposed archival items.
  • Beverages likely to stain (e.g. red wine, coffee) and messy food are not allowed.
  • No flames allowed.


  • Level 1: Small nonprofits $400
  • Level 2: Large nonprofits $650
  • Level 3: For-profit organizations $1,150
  • Level 4: For-profit organization with museum sponsor listing $1,650
  • The above price includes an onsite manager for load-in, event, and load-out for 4 hours ($25/hour for additional event time), and cleaning fee.
  • The above pricing does not include the cost of food, beverages, and reception materials (e.g. cups, plates, utensils, napkins). These items must be provided by the reception host/coordinator.
  • Payment and credit card information for security hold is required when the event is confirmed.

If you are interested in hosting a reception at the GLBT History Museum, please contact the museum Operations Manager.